Free template · United Kingdom
Free insurance renewal report template for UK brokers
A renewal report written for FCA rules: status disclosure, last year's premium beside this year's, updated demands and needs, the market review and the notices ICOBS, the Insurance Act 2015 and the Consumer Duty expect. The report draws its own charts from your figures, with each change on last year in colour. Add your logo and download a PDF.
- No login needed
- Your logo, free
- Charts from your figures
- Written for UK rules
- Written for FCA ICOBS and the Consumer Duty
- No login. Nothing stored until you download.
- Charts Word can't draw
- Every section cites its rule
What you'll download
A finished renewal report, not a blank form.
Pages from the sample report. Tap a page to look closer.
Charts from your own figures
Word can't draw this. Your renewal report can.
Enter the figures once in the wizard and the report draws its own charts from them. It opens with an at-a-glance page so the client sees the answer before the detail. Every change on last year shows in colour, up or down. No spreadsheet to build and no images to paste in.
In the renewal report:
- At a glance tiles with the change on last year
- Premium by class, last year and this year
- Where your premium goes
- How the market responded
- Key dates timeline
- Your own logo on the cover and every page, free
At a glance
Total payable
£48,210
Change on last year
▲ 6.2%
Quotes received
3 of 5
Premium by class, last year and this year
- Last year
- This year
Where your premium goes
- Property
- Liability
- Motor
- Cyber
What's inside
20 sections, each one there for a reason.
Every section of the renewal report, why it matters to your client and the rule or practice behind it. Edit or remove any you don't need.
- 1
Firm status
Your firm name, FCA Firm Reference Number and how to check it on the Financial Services Register.
ICOBS 4.1
- 2
Advised or non-advised
Whether you are making a personal recommendation and whether it rests on a fair analysis of the market or a panel.
ICOBS 4.1, ICOBS 5.3
- 3
How the policy renews
Whether it renews automatically or the client must act. Also the date you need their instructions by.
ICOBS 6.5
- 4
This year against last year
Last year's premium shown as prominently as this year's for consumers, in at-a-glance tiles with the change in colour.
ICOBS 6.5
- 5
Key dates
A timeline from the date of the report to your reply date, renewal and the new period, so nobody misses the deadline.
ICOBS 6.5
- 6
Shop around and check your cover
The statements that prompt consumers to review their cover and compare the market.
ICOBS 6.5
- 7
Tenure message
From the fourth renewal, tells consumers how long they have been with the insurer.
ICOBS 6.5
- 8
Updated demands and needs
What the client needs this year, reviewed against what's changed in their business.
ICOBS 5.2
- 9
Suitability and needs not met
Why the renewal still suits the client and any needs it doesn't cover.
ICOBS 5.3
- 10
Market review
Which insurers you approached, which quoted and which declined, with a chart of the response.
ICOBS 5.3
- 11
Schedule of covers
Each class with insurer, sum insured or limit, excess, expiring and renewal premium, IPT and fees.
ICOBS 6.1
- 12
Premium charts
Last year against this year by class and where the premium goes, drawn from the schedule so the client sees what moved.
Consumer Duty, PRIN 2A.5
- 13
Changes to terms
New exclusions, conditions or excesses highlighted before the client renews.
ICOBS 6.1
- 14
Remuneration
The nature of your remuneration, with commission disclosed on request for commercial customers.
ICOBS 4.4
- 15
Fair presentation or reasonable care
The duty of fair presentation for business clients or the duty to take reasonable care for consumers.
Insurance Act 2015 s3, CIDRA 2012 s2
- 16
IPID and policy documents
Where to find the Insurance Product Information Document and the full wording.
ICOBS 6.1
- 17
Cancellation rights
The consumer's 14 day cancellation period and what happens to the premium.
ICOBS 7.1
- 18
Complaints, FOS and FSCS
How to complain, when the Financial Ombudsman Service can help and FSCS protection.
DISP 1, COMP
- 19
Consumer Duty and extra support
How to ask for support if the client's circumstances make things harder, in line with fair treatment of vulnerable customers.
PRIN 2A, FG21/1
- 20
Instructions to renew
What the client must do and by when, with a signed instruction to renew.
Best practice
How it works
- 1
About 5 minutes
Answer three short steps
Enter the client and policy details, the covers with expiring and renewal premiums, then your recommendation. Add your own logo if you like. No login and nothing to install.
- 2
Real document editor
Polish it in the editor
Your renewal report opens in Coverbound's document editor. Change any wording, add your own notes and remove sections you don't need.
- 3
Free
Download the PDF
A professional PDF with the charts drawn from your figures and your logo on every page. Email it to yourself and ask for a reminder before the next renewal. Written for UK rules, with a small Prepared with Coverbound footer.
Free tool or a free trial
The report is free. A trial saves you next year.
Free, no login
Everything you need for this report.
- Fill it in with the 3 step wizard
- Edit in the full document editor
- Charts and an at-a-glance page from your figures
- Your logo on the cover and every page
- Download a professional PDFWith a small Prepared with Coverbound footer
- Email the PDF to yourself
- A reminder before the next renewal
- Your colours, fonts and FRN details
- Save it and reuse it next year
- Export to Word
- Send it for e-signature
- AI fill from last year's policy schedule PDF
With a 14-day free trial
Make it yours and do less next year. No card needed.
- Fill it in with the 3 step wizard
- Edit in the full document editor
- Charts and an at-a-glance page from your figures
- Your logo on the cover and every page
- Download a professional PDFNo footer
- Email the PDF to yourself
- A reminder before the next renewal
- Your colours, fonts and FRN details
- Save it and reuse it next yearNext year's renewal report fills itself from this one
- Export to Word
- Send it for e-signature
- AI fill from last year's policy schedule PDF
Before you ask
Questions about the renewal report.
- What does ICOBS 6.5 require at renewal?
- For consumers, the renewal notice must show last year's premium alongside the renewal premium, encourage the customer to check their cover and shop around and, from the fourth consecutive renewal, include the tenure message. It must also say clearly whether the policy will renew automatically. The template has a section for each.
- When should a renewal report go out?
- In good time for the client to make an informed decision. For consumers the FCA's renewal rules mean in practice at least 21 days before the policy ends. For commercial clients aim for a similar lead time so there's room to remarket.
- Do I have to disclose commission to commercial clients?
- You must tell commercial customers the nature of your remuneration and disclose the amount of commission if they ask (ICOBS 4.4). The template has a remuneration section for both.
- Fair presentation or reasonable care?
- Business clients have the duty of fair presentation under the Insurance Act 2015. Consumers have the duty to take reasonable care not to make a misrepresentation under CIDRA 2012. The template has wording for each, so keep the one that fits the client.
- Does it help with the Consumer Duty?
- It supports it with clear premium information, a check your cover prompt and a section on extra support for customers in vulnerable circumstances. The Consumer Duty is about outcomes across your whole process, so a template alone can't make you compliant.
- Does it draw the charts for me?
- Yes. The report draws its own charts from the figures you enter in the wizard, so there's nothing to build in a spreadsheet and nothing to paste in. They print in the PDF next to the tables they come from. Word can't do that on its own.
- Can I add my own logo?
- Yes, for free. Upload a PNG, JPG or WebP and it goes on the cover and every page of the PDF. Your colours, fonts and licence details come with the 14-day free trial.
- Is it really free?
- Yes. Fill it in, add your own logo, edit it and download the PDF without an account. The charts are drawn for you and you can email the PDF to yourself. The free PDF carries a small Prepared with Coverbound footer. A 14-day free trial removes the footer, adds your colours, fonts and FRN details and lets you save the document for next year. No card needed.
- Who is responsible for the advice in the document?
- These templates are a starting point, not legal or compliance advice. You remain responsible for the advice and documents you give as an FCA authorised firm or appointed representative under your FRN. Check each document against your firm's compliance procedures before you send it.
More free templates
Other templates for UK brokers
These templates are a starting point, not legal or compliance advice. You remain responsible for the advice and documents you give as an FCA authorised firm or appointed representative under your FRN. Check each document against your firm's compliance procedures before you send it.
Your next report, done before lunch.
Answer three short steps, add your logo and download the PDF with its charts drawn for you. No login needed.
Start your report, free