Free fact finder · United Kingdom
Event organisers' insurance fact finder
Every question the event organisers' forms ask, from crowd size and pyrotechnics to client contracts and package travel, asked once in plain English. Built from Hiscox's event organisers professional indemnity form and the general liability, property, cyber and management liability forms.
- No login needed
- Fillable PDF with your logo
- 112 questions
- Written for UK rules
What it asks
The questions underwriters ask, in plain English.
Each one comes with a line saying why it's asked, so your client answers fully the first time.
- 1On average, how many people attend each event?Crowd size is the main measure insurers use to rate an event.
- 2Have you ever sold travel packages, acting as a travel agent or tour operator?Package travel brings duties under the package travel regulations that event cover may not include.
- 3Do your events include anything that could hurt spectators or damage property, such as special effects, pyrotechnics, rides or amusements?Many event policies exclude these unless they are agreed.
- 4Have you signed, or will you sign, a lease or contract that makes you responsible for loss or injury that would not normally be your fault?Venue and council hire agreements often include a hold harmless clause.
- 5Do your contracts always exclude liability for indirect losses and lost profits?A client's lost profits from a failed event can far exceed your fee.
- 6What waivers or liability notices do you display, on tickets or at the event?Insurers ask what you've done to limit claims from people attending.
The business
Entity, Companies House number, people, wage roll and the organisers' experience.
Your events
Attendance, events outside the UK, online or hybrid events, package travel and cancellation cover.
What you do
The share of income from each kind of event work, for professional indemnity.
Running events safely
Pyrotechnics, inflatables, bars and food, contractors' insurance, permits and emergency plans.
Contracts and claims
Client contract terms, hold harmless clauses, past claims and the limits needed.
How it works
- 1
Open it and try it
Answer it on the page as your client would. Follow-up questions appear as you go. Nothing is saved.
No login
- 2
Send it, or download the PDF
Send your client a link to answer by form or chat, with reminders sent for you. Or download a fillable PDF with your logo.
PDF free, no email
- 3
Fill the insurers' forms
When your client answers, one click starts each insurer's form with their answers in, and drafts the demands and needs for you to finish.
Free 14-day trial
Minimum cover
Compulsory cover for UK event businesses
Public liability is not compulsory for event organisers, but employers' liability is if the business has staff.
- GOV.UK: employers' liability insurance
- Most employers must hold employers' liability insurance from an authorised insurer as soon as they take on staff, covering at least £5 million. Being uninsured can bring a fine of £2,500 for every day.
- Councils and venues
- Local authorities, land owners and venues set a public liability limit in their licence or hire terms. Check each one.
A summary, not advice. Close family members and staff based outside Great Britain can be exempt. Check the current rules before setting a limit.
Free tool or a free trial
The fact finder is free. A trial does the forms.
Free, no login
Everything you need to use it.
- The whole fact finder, answered as your client would
- How much of each insurer's form it fills
- Fillable PDF with your firm's logo
With a 14-day free trial
Your client answers once. No card needed.
- Send it as a link: answered by form or chat, with reminders
- Upload a PDF your client filled in and the answers are read in
- Start each insurer's form with your client's answers in
- A first draft of the demands and needs statement
- Next year, your client only confirms what changed
Before you ask
Questions about the event organisers fact finder.
- Is the event organisers' fact finder really free?
- Yes. Answer it on the page as your client would, then download it as a fillable PDF with your logo. There's no login and no email. Sending it to a client as a link comes with a free 14-day trial.
- Which insurers' forms does it fill?
- Hiscox's event organisers professional indemnity proposal. It also fills general cyber and management liability forms from CFC, Chubb, DUAL and Travelers. The page shows how much of each one it fills.
- Is insurance compulsory for event organisers?
- Employers' liability is, if the business has staff, at a limit of at least £5 million. Public liability isn't required by law, but local authorities, land owners and venues set a limit in their licence or hire terms.
- Does it cover professional indemnity?
- Yes. It asks what share of income comes from each kind of event work, how client contracts limit liability and whether the business has sold package travel. Those answers fill Hiscox's event organisers PI form.
Ask once. Fill every form.
Open the fact finder, try it as your client and download the fillable PDF. No login needed.
Open the fact finder