Free fact finder · Australia
Event organisers' insurance fact finder
Every question the event liability forms ask, from crowd size and pyrotechnics to permits and hold harmless clauses, asked once in plain English. Built from Axis's events liability form and One Underwriting's short period event form, it suits an annual program or a single event.
- No login needed
- Fillable PDF with your logo
- 122 questions
- Written for AU rules
What it asks
The questions underwriters ask, in plain English.
Each one comes with a line saying why it's asked, so your client answers fully the first time.
- 1On average, how many people attend each event?Crowd size is the main measure insurers use to rate an event.
- 2Do your events include anything that could hurt spectators or damage property, such as special effects, pyrotechnics, rides or amusements?Many event policies exclude these unless they are agreed.
- 3If someone else runs the bar, do they hold their own liability insurance?If the bar operator is uninsured, a claim from an intoxicated guest can fall on the organiser.
- 4What public liability limit must contractors and stallholders at your events carry?Insurers want claims from stallholders' work to fall on their own policies first.
- 5Have you signed, or will you sign, a lease or contract that makes you responsible for loss or injury that would not normally be your fault?Venue and council hire agreements often include a hold harmless clause.
- 6Do you get every licence, permit and approval your events need from councils, police and emergency services?Insurers want to see each event is approved by the authorities that oversee it.
The business
Entity, people, turnover by state for stamp duty and the organisers' experience.
Your events
Average and largest attendance, events overseas and online or hybrid events.
Your next event
For one-off cover: the event, its dates with set-up and pack-down, location, attendance and seating.
Running events safely
Pyrotechnics, inflatables, bars and food, stallholders' insurance, permits and emergency plans.
Claims and cover
Past claims, current insurer, hold harmless clauses and the limit a council or venue sets.
How it works
- 1
Open it and try it
Answer it on the page as your client would. Follow-up questions appear as you go. Nothing is saved.
No login
- 2
Send it, or download the PDF
Send your client a link to answer by form or chat, with reminders sent for you. Or download a fillable PDF with your logo.
PDF free, no email
- 3
Fill the insurers' forms
When your client answers, one click starts each insurer's form with their answers in, and drafts a needs summary for you to finish.
Free 14-day trial
Minimum cover
What sets the limit
We know of no law that sets a minimum public liability limit for event organisers in Australia.
- Councils and land owners
- Councils, parks and land owners set a limit in the event approval or hire agreement. They usually ask to be named on the policy.
- Venues
- Venue hire agreements set their own limit. Check each one.
A summary, not advice. Check every approval and hire agreement before setting a limit.
Free tool or a free trial
The fact finder is free. A trial does the forms.
Free, no login
Everything you need to use it.
- The whole fact finder, answered as your client would
- How much of each insurer's form it fills
- Fillable PDF with your firm's logo
With a 14-day free trial
Your client answers once. No card needed.
- Send it as a link: answered by form or chat, with reminders
- Upload a PDF your client filled in and the answers are read in
- Start each insurer's form with your client's answers in
- A first draft of the client's needs summary
- Next year, your client only confirms what changed
Before you ask
Questions about the event organisers fact finder.
- Is the event organisers' fact finder really free?
- Yes. Answer it on the page as your client would, then download it as a fillable PDF with your logo. There's no login and no email. Sending it to a client as a link comes with a free 14-day trial.
- Which insurers' forms does it fill?
- Axis's general liability form for events and One Underwriting's short period event liability form. It also fills the general public liability, property, cyber and management liability forms. The page shows how much of each one it fills.
- Is there a minimum public liability limit for events?
- Not in law. Councils, parks and land owners set one in the event approval or hire agreement. Venues set their own too, so the fact finder asks your client which ones apply.
- Can it be used for a single event?
- Yes. The "Your next event" section asks for one event's name, dates, location, attendance and seating. Your client skips it if they need annual cover.
Ask once. Fill every form.
Open the fact finder, try it as your client and download the fillable PDF. No login needed.
Open the fact finder